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Platform Portal

Manage the Lets Check software business separately from customer property operations.

Foundation 1Authentication & Identity

Platform OwnerSigned in

SecureRole-routed workspace

Platform Owner access active Create customer organisations, open their isolated workspaces and invite their first administrator.

0Total people

0Active

0Organisations

Organisation

Oak Estates

Operational workspace for properties, inspections, maintenance and reports.

OrganisationOak Estates

Current propertyNot selected

0Known properties

0Saved reports

0Maintenance items

Organisation settings

Organisation name Main report email Additional report emails

Maintenance Hub subscription: managed by Lets Check from the Platform Portal. Maintenance evidence remains available in inspections and reports whether the Hub is enabled or not.

Logo Phone number Address

People & Permissions

Invite staff and contractors, assign their role, and control access to the selected organisation workspace.

0Total people

0Active

0Invited

PROPERTY PORTFOLIO

Properties

Every inspection starts with the property. Open its history, review what matters, then begin the next visit.

Current property Not selected Awaiting property selection

Property details

Address Postcode Front of property photo Optional. Take or upload a clear photo of the front of the property.

No property photo added yet.

Property type Let type Landlord name Landlord email

Inspection type

Inspection type Staff member Date/time

Contractor visit Maintenance and cleaning visits use a shorter flow: rooms visited, time on site, costs, receipts, invoices, and quotes.

Rooms

Saved rooms for this property load automatically. Tap a room to inspect it. Only rooms with notes, photos, videos or maintenance are included in the report.

Saved room layout for this property

Tap a saved room to fill the room name, then add notes/photos for this inspection.

Room name

AI ObservationsTurns your own inspection notes into a professional draft. You stay in control.

ON

Inspector's original notes

AI is on. Add your notes, then create a suggestion.

Photos for Word report

No room photos added yet.

Videos for report email

No room videos added yet.

Room media ready.

Maintenance required

Maintenance notes

AI is on. Your wording stays unchanged until you approve a suggestion.

Maintenance Tasks

Issue category Priority Responsible Status

Maintenance photos for maintenance job and Word report

No maintenance photos added yet.

Create Maintenance Hub job when maintenance is required

Maintenance Hub One place for inspection issues, job progress, quotes, receipts, contractors and future Fixflo export.

0rooms

0photos

0videos

Maintenance tasks

Check-in time Check-out time Contractor / cleaner name Receipts / invoices Expense or product charges Total charge Maintenance quote / contractor note Quote upload

Maintenance Tasks

Issues created from inspections appear here before they become maintenance visits.

0open

0urgent

0completed

Meters / safety

Water meter reading Water meter photo

Gas meter reading Gas meter photo

Electric meter reading Electric meter photo

Water stop tap location Water stop tap photo

Gas stop tap location Gas stop tap photo

Fuse board location Fuse board photo

Smoke alarm

Smoke alarm location Install date Expiry date Status Power source Notes

Carbon monoxide alarm

CO alarm location Install date Expiry date Status Power source Notes

Intruder alarm

Alarm location Alarm codes / notes Status

EPC

EPC rating Expiry date Certificate number Notes

Gas Safety

Certificate number Engineer Issue date Expiry date Status Photo / PDF upload

EICR

Certificate number Inspection date Expiry date Outcome PDF upload

Fire Doors

Location Condition Photo Notes

Damp & Mould

Damp visible? Mould visible? Severity Photo Notes

Communal / outside

Action required

Notes

AI is on. Your wording stays unchanged until approved.

Maintenance notes

AI is on. Your wording stays unchanged until approved.

Photos for Word report

No outside photos added yet.

Videos for report email

No outside videos added yet.

Keys

Keys returned Number of keys Key types Key location Key safe / lockbox code Missing keys / action required Key photo

Review

Property301 Ecclesall Road

CompanyOak Estates

Inspection typeCheck Out

Room count3

Photo count14

Videos2

Meter completion6 of 6 complete

Maintenance / action identifiedNo

Inspection Executive SummaryCreates a concise overview of the key findings, actions and exceptions already recorded during this inspection. Nothing is added to the report until you approve it.

ON

AI is on. Generate a summary when the inspection is ready.

Approved Executive Summary

AI Visual Evidence & Asset ReviewChecks room photographs and sampled video frames for visible condition issues and rental-property assets. Nothing enters the inspection, maintenance or Property History until you approve it.

AUTO

Add room photographs or videos to enable automatic visual evidence review.

Report preview

Submitting report

Create report Word document queued

Store report Waiting to save current inspection

Send report email Waiting for organisation report email

Maintenance Hub

Manage maintenance raised from inspections. Assign work, track progress, and review contractor evidence.

CONTRACTOR WORKSPACE

My Jobs

Only jobs assigned to this contractor are shown.

Property Filter Landlord Filter Status Filter

0Open

0In Progress

0Completed

Reports

Property Date Staff member Inspection type Action required

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Platform Portal

Oak Estates

People & Permissions

Properties

Inspection type

Rooms

Maintenance Tasks

Maintenance tasks

Maintenance Tasks

Meters / safety

Smoke alarm

Carbon monoxide alarm

Intruder alarm

EPC

Gas Safety

EICR

Fire Doors

Damp & Mould

Communal / outside

Keys

Review

Report preview

Submitting report

Maintenance Hub

My Jobs

Reports